8 Benefits of Hiring a Wedding Planner

Most people who have been engaged know how difficult it can be to plan a wedding. Searching for the perfect wedding venue, finding vendors you can trust, staying within your wedding budget, the list goes on and on. Many people hear the name “wedding planner” and automatically think hiring one is something they can’t fit into their wedding budget. However, hiring a wedding planner can more often than not save you money when planning your wedding. Wedding coordinators are experts in taking your wedding vision and executing into an event you will remember for the rest of your life.

When one of our couples tells us they are using a wedding coordinator, they hear an instant sigh of relief from us. Plain and simple, wedding planners help the entire wedding day to stay on track and run smoothly, which in turn makes our job as a wedding DJ easier. We know that at any moment on the wedding day, we can call the wedding planner with questions about setup and she/he will have the answer. We can count on the wedding planner to keep the bridal party introductions, speeches and bouquet toss on schedule. If the wedding cake falls over or the rental company delivered 90 chiavari chairs instead of 100, your wedding planner will have a solution.

Photo Credit: Lisa Hubbard Photography

Most wedding planners offer several levels of involvement that they can have in your planning process:

• Day/Month of Coordinator – Perfect for the couple that has done all of the planning themselves, but needs a professional to organize and execute all of their hard work.
• Partial Wedding Planning – Looking for a professional to only handle certain aspects of your planning? Or have you already started planning your wedding, but need someone to come in and take over? Then this is for you.
• Full Wedding Planning – This is for the couple that needs help with the entire planning process from start to finish.

Need more convincing why hiring a wedding planner is so great? Read our reasons below on why you should hire a wedding planner! Also, check out our blog for more wedding planning advice.

1. Saves you time.

The average wedding takes couples 200+ hours to plan…yes you heard us right. A wedding planner will take the bulk of planning off of your plate, making your engagement period so much less stressful.

2. Helps you stay within budget.

Do you know how much 100ft of pipe and drape or 15 table linens should cost? We didn’t think so, but your wedding planner will. Your planner will create a detailed budget and keep you on track to staying within budget.

3. Saves money.

Wedding coordinators have great relationships with other wedding vendors.  They are often times able to negotiate pricing due to the amount business they give to vendors.

4. Gives valuable advice.

A good wedding planner will know the ins and outs of the wedding industry. They will know exactly which wedding venues can accommodate your wedding size, fit within your budget, yet also give you the atmosphere you want. He/she knows which florist can create the perfect floral backdrop for your wedding ceremony, or which wedding DJ can keep your guests dancing all night long.

5. Saves relationships.

Often times a bride and groom find that planning a wedding can create tension between them and their families. A wedding coordinator knows how to deal with these situations and will act as the middle person to help avoid conflicts.

6. Creates a wedding day timeline.

Who is going to confirm all of your vendors setup times and details the month before your wedding? Who will create your reception room setup diagram and create a detailed timeline for your entire wedding day?  Your wedding planner will handle and organize all of these tasks and more the month prior to your wedding.

7. Point of contact on your wedding day.

Don’t want your caterer to call you the morning of your wedding asking questions about setup? Or your officiant coming to you for his final check payment right before your wedding ceremony begins? A wedding planner will be the point of the contact for all vendors on your wedding day so you can sit back and enjoy your special day.

8. Handles wedding day “fires.”

Trust us on this, something always goes wrong at each wedding. Whether it is something big or small, wedding planners are well trained in putting out these “fires” so that you and your guests don’t even know they occurred.